Payment methods are a way for users to indicate how they paid their expense. Within companies, there can be many ways to pay for expenses. This can either be with private money, with credit cards or with debit cards. You can easily change the name or create new payment method.
In this article we describe the difference of the reimbursement method that are available in SRXP:
Reimbursement method ‘to receive’
When employees paid their expense with private money they obviously want the money back. For those methods, you’ll use the type ‘to receive’.
Reimbursement method ‘no reimbursement’
Some companies give company credit cards to their employees. In that case, the only job of the employee is to hand in the receipt to the financial administration and then they can take pictures of receipts and stating that the expense is paid with ‘credit card’. On the background, the payment method type ‘no reimbursement’ should then be connected to that payment method to ensure a different follow-up. The expense must not be paid out so it needs a different treatment.
Reimbursement method ‘to pay’
The reimbursement method ‘to pay’ means that the employee needs to pay that money back to the company. This typically happens when an employee used their company credit card to withdraw cash. This cash is then “seen” as a debt from the company to the user. The user needs to “pay” this back by uploading expenses connected to a payment method with type ‘to receive’ to level out the ‘to pay’ expense.
Please note: the values entered in the columns ‘Code’. ‘Description’ and ‘Free field 1’ will not be shown to the expense reporters.